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Minutes 2016-0420

WHORLTON PARISH COUNCIL

MINUTES OF THE MEETING HELD AT SWAINBY VILLAGE HALL, SWAINBY
ON WEDNESDAY 20th APRIL 2016 AT 7.30PM

PRESENT: Councillor's: Dolly Hannon (Chairman), Alistair Wright, Steve Brisley.

ALSO PRESENT: Joy Richardson (Clerk)

11 Members of the Public

16/76. APOLOGIES FOR ABSENCE & DECLARATIONS OF INTEREST
Cllr. Wilson & County Councillor Griffiths had sent their apologies.

16/77 RESOLUTION
“In view of the confidential nature of Item 7 Co-option, to consider a resolution to
exclude the press and public from the meeting in accordance with the Public
Bodies (Admission to Meetings) Act 1960, s1 during Item 7.” Proposed by Cllr. Hannon

16/78a TO AGREE MINUTES OF THE MEETING HELD ON 16th MARCH 2016
2 Councillors wanted the Clerk to remove Item 16/57 d). Clerk advised Council she is including this item in the minutes to protect her position as Clerk/Responsible Financial Officer.
Council did not agree to sign the minutes.

16/78b TO AGREE MINUTES OF THE EXTRAORDINARY MEETING HELD ON 31ST MARCH 2016
The minutes were agreed and signed as a correct record.

16/79. PUBLIC FORUM
No matters raised by the public.

16/80. MATTERS ARISING FROM THE MINUTES
None.

16/81. CLERKS REPORT
a) Cllr. Wright & Brisley booked to attend NYMNPA Planning Training on 26th April. Noted.
b) Clerk reminded Council of her holiday dates 29th April to 6th May 2016. Noted.
c) Interest registered for Co-option by Brian Marshall. Noted.
d) Interest registered for Co-option by Stephen Muir. Noted.
e) Working Party of Volunteers for village work to be carried out on 23rd April. Cllr. Hannon confirmed volunteers would be covered by the NYMNPA Risk Assessment and Insurance Cover.
f) Mr Shute's request for his parent's memorial seat to be painted/his offer to pay for the paint was Noted.
g) Details given of the NYMNPA Community Grant & Distinctiveness Grant. Noted.
h) Councillors advised of Attendance Records kept by the Clerk and request to notify Clerk of any expected
absences. Noted.

Signed:………………………………………………………………. Date:………………………………………………..

16/82. CO-OPTION
a) Howard Tribick had withdrawn his interest.
Candidates for Co-option:
Brian Marshall - Electoral no: 76
Stephen Muir - Electoral no: 20
Both candidate's outlines had been circulated to Full Council.
b & c) 1 vote for Brian Marshall, 2 votes for Stephen Muir. Stephen Muir was Co-opted as a Parish Councillor
for Whorlton.
d) Stephen Muir signed his Declaration of Acceptance of Office.
e) Stephen Muir received his Register of Interests form.

16/83. VILLAGE SHOP
Cllr. Hannon reported as follows:
Questionnaire distributed to 250 homes of which 57 replies had been returned. 30 would join a team of volunteers and 36 said yes to investing financially.
Discussion took place regarding the Change of use planning application to be considered by the Planning Committee meeting on 21.04.16
RESOLVED: Parish Council to send an email to Mrs. Hilary Saunders, Planning Team Leader to request a further deferment.

16/84. PLANNING APPLICATIONS RECEIVED AND CIRCULATED
NYM/2016/0232/FL Application in respect of alterations and construction of replacement single storey rear extension with decking and detached single garage at 12 Black Horse Lane,
Swainby. (Circulated 11/04/16) SUPPORT.

16/85. PLANNING APPLICATION DECISIONS & APPEALS
NYM/2016/0055/FL construction of two storey extension following demolition of existing utility/stores at Holgate House, 130 High Street, Swainby. WITHDRAWN (Circulated 05.04.2016) Noted.

Planning Committee Meeting for application NYM/2015/0893/CU to be held on Thursday 21st April 2016. Noted.

16/86. PARISH COUNCIL INSURANCE RENEWAL
Full details of Hiscox quotation had been circulated. Details of renewal costs of current Insurance policy had been circulated. Details of the £60 charge to end current 3 year agreement had been circulated.
Cllr. Wright proposed to accept the Hiscox quotation. Seconded by Cllr. Brisley.
RESOLVED: To cancel current agreement and accept the Hiscox quotation.

16/87. TREES OVERGROWN
Cllr. Hannon reported this matter within the Parish Assembly: - Asset management register Owners of land with trees are responsible for them. Public safety liability - particularly along river bank where people sit and children play. Ours are at age requiring regular monitoring for risk, NYMNP ranger helping us set up a monitor and record system to demonstrate we are meeting obligations: twice yearly survey.

16/88. EMERGENCY PLAN
Cllr. Hannon reported: - only the Matrix to be completed. Volunteers asked for from the members of the Public, who responded and the chart was completed with names/contact numbers.

Signed:…………………………………………………………….. Date:…………………………………………..

16/89. DEFIBRILLATOR
Cllr. Hannon reported this matter within the Parish Assembly: - Defibrillator finally arrived, discussing installation with Village Hall committee. Condition that we hold training session for residents to know how to use it – thanks to Cllr Griffiths for grant to cover the cost of bringing in Ambulance Service for this APPEAL – evening training session when advertised in next couple months

16/90. PARISH COUNCIL RISK ASSESSMENT
Cllr. Wilson had now finalised the Beck & Playing Field Sections. Cllr. Hannon requested two changes be made to the Playing Field Section. As Cllr. Wilson was not present, review of the Risk Assessment to be put onto the agenda for the May meeting.

16/91 PLAYING FIELDS
SPFA had sent Full Council a copy of the notes from their April meeting and a financial report.

16/92. FINANCIAL MATTERS
a) To adopt the Receipts/Payments Account Balance Sheet as at year end 31March 2016.
(Circulated with agenda)
SIGNED/ADOPTED

b) To receive the Bank Reconciliation as at 31 March 2016. (Circulated with agenda) Noted.

c) To receive the Budget v's Actuals as at year end 31st March 2016 (Circulated with agenda) Noted.

d) To record opening reserves as at 1st April 2016:
Parish Council £5134.73
These reserves include the grants for Defibrillator training and the website of £1425.16

Toilets £6015.23 Noted.

e) To record the Notice of Public Rights & Publication of Unaudited Annual Return for the year end 31 March 2016 dates for the right to inspect and have copies of the accounts would be Monday 6th June
to Friday 15th July 2016. Noted.

f) To record Breakdown of VAT Reclaim - SPFA £ 6.90
Toilets £ 15.82
Parish C. £148.08 Noted.

g) Payments to be agreed: SPFA VAT £ 6.90
Clerks Salary Wks 1 to 4 £281.00
Office Exp. £ 21.81 Payments agreed.
h) To record Pensions Regulator Information has been updated in line with workplace pension law. Noted.

16/93. PARISH COUNCIL MEETINGS
RESOLVED: To continue with monthly meetings for the present time.

Signed:……………………………………………………….. Date:……………………………………………….
16/94. WEBSITE GRANT APPLICATION
Cllr. Wilson not present. Clerk confirmed funds are now in the Parish Council Community Account.

16/95. CORRESPONDENCE
Hambleton DC Election Notices for the Police & Crime Commissioner. (Handed to Swainby PC 31.03.16)
Hambleton DC Business Awards 2016.
NYMNPA Article 4 Directions in the North York Moors National Park Authority.
NYMNPA Planning Committee Meeting notification for NYM/2015/0893/CU (Circulated 12.04.16)

16/96. COUNTY COUNCILLOR REPORT
No County Councillor present.

16/97. DISTRICT COUNCILLOR REPORT
No District Councillor present.

16/98. PARISH COUNCILLOR REPORTS
None.

16/99. MATTERS FOR REPORTING OR INCLUSION ON NEXT AGENDA
Parish Council Risk Assessment/Review, Website Grant, Emergency Plan, Playing Fields.

16/100. DATE & TIME OF NEXT MEETING.
RESOLVED: To change the date of the Annual Parish Council Meeting to ensure sufficient Councillors
present and quorate. Date and time of next meeting Wednesday 25th May 2016 at 7.30pm

Meeting closed at 8.05pm

Minutes 2016-02

WHORLTON PARISH COUNCIL

MINUTES OF THE MEETING HELD AT SWAINBY VILLAGE HALL, SWAINBY
ON WEDNESDAY 17TH FEBRUARY 2016 AT 7.30PM

PRESENT: Councillor's: Dolly Hannon (Chairman), Paul Wilson & Stephen Brisley.

ALSO PRESENT: Joy Richardson (Clerk)
Councillor Hugill - arrived at 8.30pm
Councillor Griffiths

1 Member of the Public

16/27. APOLOGIES FOR ABSENCE & DECLARATIONS OF INTEREST
Cllr. Wright not present. Apologies received.

16/28. TO AGREE MINUTES OF THE MEETING HELD ON 20TH JANUARY 2016
These were agreed and signed as a true record by the Chairman.

16/29. TO ELECT A VICE CHAIRMAN
Deferred to the next meeting when full council are present.

16/30. PUBLIC FORUM
The applicant for planning application NYM/2015/0719/FL (Item 10) was present and
was here to discuss any concerns the Parish Council may have in relation to the amended plans for this
application. Full Council confirmed they had NO OBJECTIONS and would leave matters to the Planning Officer.

16/31. MATTERS ARISING FROM THE MINUTES
None.
16/32. GOVERNMENT FUNDING FOR PARISH COUNCIL WEBSITES
Cllr. Wilson gave an account of the application he had made to the YLCA for funds to Build, Maintain and administer a new Parish Council Website. The total funds applied for would maintain/administer the site for a full year. Parish Council would review the maintenance/administration at the end of that initial years' service.

16/33. CLERKS REPORT
a) Council advised of free access to the Public Sector Mapping Service. Clerk to email link to the site and membership number/password to all Councilor's.
b) Update regarding the Biodiversity report from Mr Kenneth Lee and passed to Mark Antcliffe, Woodland Officer of NYMNPA given. Cllr. Hannon confirmed she had spoken to Highways as this was area was not in the conservation area. Clerk will advise Mr Lee and has left this matter with the Parish Council.
c) 2nd Key holder for Notice Board required and Cllr. Brisley agreed to take responsibility for administering the Notice Board in the absence of Cllr. Hannon.
d) Council reminded Clerk will be away between 20th February and 27th February. Noted.
e) Council advised of HDC Parish Liaison meeting on 31st March 2016. Noted.
f) Clerk advised Returning Officer had confirmed no response to the election process and the Parish Council should now begin the Co-option process. Clerk had produced an advertisement for the Vacancy. Chairman to
display advert on the Notice Board. Cllr. Hannon asked Council for the names of anyone they felt would be interested in putting themselves forward as a Councillor. Cllr Wilson and Brisley had no suggestions at this time.

16/34. DEBFIBRILLATOR
Cllr. Hannon confirmed the defibrillator had not yet arrived.
Clerk advised the application to Cllr. Griffiths Locality Budget was successful and a grant of £300 had been made
towards the cost of Familiarisation Training sessions. Forms signed by two Parish Councillor's to release the funds to Parish Council Bank Account.

16/35. BECKSIDE FENCING
Cllr. Hannon confirmed any permissions required to commence work had now been received. The logistics now needed to be discussed. Both sides of the fencing need to be taken down except for the safety areas, which had been specified by Highways. The fencing at the 'Village Hall' side of the beck would not be replaced and the opposite Side of the beck would be replaced with bollards approximately 2 metre's apart. (260 metre's in total). At both ends the bollards would be closer declining and curved. Cllr. Wilson stated he had thought Bird Mouth Fencing was to be used and that the fencing at the Village Hall side was still pretty good. Cllr Hannon stated that was not what had been discussed following the appraisal. No quotation had yet been obtained, however Cllr Hannon had made some initial enquires and felt the total cost would be approximately £6,500. Parish Council held enough reserves to complete half of the work and quotations would now be obtained. Cllr Hannon would also investigate the possibility of any available grants.

Cllr. Hannon suggested the work could be carried out over a weekend with the help of volunteers from the village. Cllr Brisley to put in place a plan and advise Cllr Hannon when the work could be carried out in order that she could apply for the Street Works Notice and the Traffic Management Plan.

Cllr. Hannon suggested the wood could be offered for sale/donation if cut up as it was taken down, and be used for wood burners. A tarpaulin may be needed to cover the wood.

Cllr. Wilson and Brisley will take a look at the fencing to ascertain how easy it will be to remove and then give a timescale for the work by Mid-March, in order that supplies can be ordered ready for April. Cllr Hannon will speak to the Rangers for advice/help they can offer.

16/36. PLANNING APPLICATIONS RECEIVED AND CIRCULATED
NYM/2016/0042/FL Construction of replacement conservatory at Angulon House, Bank Lane,
Faceby. (Circulated 27.01.16) NO OBJECTIONS

NYM/2015/0729/FL amended details/additional information construction of dormer windows at 3 Calver Close, Swainby. Previous full council comments ‘No objections’. NO OBJECTIONS

NYM/2016/0055/FL construction of two storey extension following demolition of existing utility/stores at Holgate House, 130 High Street, Swainby. ** late addition to the agenda. NO OBJECTIONS
16/37. PLANNING APPLICATION DECISIONS & APPEALS
None.
16/38. EMERGENCY PLAN
Cllr Hannon to contact Jim Young and Gary Hawthorne.
16/39. STANDING ORDERS
New financial regulations received. Clerk to read and update with any changes before these are accepted by full council.
16/40. TREES OVERGROWN
Cllr. Hannon to arrange a mid-week date with Cllr. Wright for the training and then contact the Ranger.
16/41. POLICE REPORT
None received.

16/42. PLAYING FIELDS
No updates at this time. SPFA will be meeting in a few weeks and send a report.

16/43. ASSET REGISTER
Clerk had updated the Asset Register ready for the internal and external audits. Noted.
Cllr. Hannon had suggested creating and maintaining an asset register for maintenance purposes.
Annual review to be carried out for any work/repairs required and register to be kept at Village Hall.
Cllr. Hannon to action.

16/44. FINANCIAL MATTERS
a. To note Cash Book, Bank Balances and Reconciliation. NOTED.

Community Account balance as at 31st Jan 2016 £4,825.22

Cash Book Balance as at 31st Jan 2016 £4,825.22

Interest received: 29.01.16 50p

Total Reserves as at 31st Jan 2016 £10,852.16
Parish Council £4,791.84
Toilets £6,060.32
b. Actuals v's budget circulated & noted.
c. Full council agreed to remove Simon Foster from the Bank Mandate and add Cllr. Wright & Brisley.
Cllr. Wright not present. Deferred to next meeting.
d. Vat reclaim of £170.80 noted.
e. Payment agreed: Clerks Salary £255.80 includes office exps. & mileage £45.20
Office Exps. £9.89
Toilet Rolls £18.70 Payment's agreed.
f. Request from Moorbus Community Company received for a small grant to assist with running local services. Cllr. Brisley suggested a grant of £50. Cllr. Wilson and Hannon felt the Parish Council had too many financial obligations at this time and felt this was not possible. No grant to be given 2 Cllrs against 1 for.

16/45. PARISH COUNCIL MEETINGS
Council to consider Bi-monthly meetings. Matter to be deferred to next meeting as Cllr. Wright not present.

16/46 CORRESPONDENCE
NYMNPA FARMER FUNDING EVENTS POSTER (Circulated 22.01.16)
COMBINED AUTHORITIES DOCUMENT (Circulated 22.01.16)
HDC Planning app. 15/02615/FUL – to be heard at Planning Committee meeting. (Circulated 29.01.16)
NAT WEST Notification of change of date for receipt of bank statements. Noted.
NYCC Information Request Fracking investigation Kirby Misperton. (Circulated 01.02.16)
HDC Parish Council Consultations on Planning Applications/The Community Infrastructure Levy.
(Circulated 09.02.16)

16/47. COUNTY COUNCILLOR REPORT
NYCC recommending a 1.99% rise in Council Tax, plus the 2% Social Care allowed by Government.
Cllr. Griffiths does appreciate there have been many cuts and this has been difficult.

16/48.   DISTRICT COUNCILLOR REPORT

                The new re-cycling bins have been rolled out and first collections start w/commencing 29th February.

                It is appreciated there may be some issues regarding space to store this new bin, however there has been calls

                for cardboard to be recycled and this will help.

                Council Tax will be going up by £5 as per Band D.  HDC still the 3rd lowest in the country.  All of their front line  services are still in place.  Cllr. Hugill feels it can be justified.

16/49.   PARISH COUNCILLOR REPORTS

                Cllr. Hannon had attended the Hambleton Consultation and this was the first stage of writing the plan.

16/50     MATTERS FOR REPORTING OR INCLUSION ON NEXT AGENDA

                Election Vice Chairman, Beckside Fencing, Emergency Plan, Standing Orders, Trees Overgrown, Parish Council Meetings, Bank Mandate.

16/51.   DATE & TIME OF NEXT MEETING.

                Next meeting to be held on Wednesday 16th March, 2016 at 7.30pm.

 

 

MINUTES 2016-01

WHORLTON PARISH COUNCIL

 MINUTES OF THE MEETING HELD AT SWAINBY VILLAGE HALL, SWAINBY
ON WEDNESDAY 20th JANUARY 2016 AT 7.30PM

PRESENT:                 Councillors: Dolly Hannon (Chairman), Paul Wilson & Stephen Brisley.

ALSO PRESENT       Joy Richardson (Clerk)

Councillor Hugill

Councillor Griffiths

5 Members of the Public

16/01   APOLOGIES FOR ABSENCE & DECLARATIONS OF INTERESTS

16/02   TO AGREE MINUTES OF THE MEETING HELD ON 18th NOVEMBER 2015

The minutes had been circulated and were agreed and signed by the Chairman as a true record.

16/03   RESIGNATION OF VICE CHAIRMAN

            The resignation of the Vice Chairman Simon Foster was recorded. Cllr. Hannon expressed

the Parish Council’s appreciation and thanks to Simon for his hard work on behalf of the Parish.

16/04   ELECTION OF A VICE CHAIRMAN

This election will be carried forward to the February meeting when full council will be present.

            16/05 PUBLIC OPEN FORUM

A member of the public spoke of the planning application at Item 11. Village Store. He felt it was sad if the village loses the shop and he wonders how rigorously the marketing has been to find a buyer to take over the business. The shop owner was present and he confirmed the shop had been marketed. Cllr. Hannon thanked Chris and Liz the owners for their work in providing the village with a shop, however she confirmed the Parish Council were concerned about the loss of the shop, particularly for the more vulnerable villagers.

The shop owner stated that locals were not using the shop enough. Cllr. Brisley asked about the takings from the Coffee Shop and the owner said the takings were very little. Cllr. Brisley also asked how much income was lost from the loss of the Post Office and the owner confirmed that loss had been £14,000.   Cllr. Wilson confirmed that the village would like to keep it open. Cllr Hannon stated that the Parish Council will explore options for the village to have a shop.

A member of the public stated that he felt there must have been expressions of interest.

The shop owner confirmed that the shop will close.

Cllr. Hannon confirmed that the Parish Council would be objecting to the Planning Application for the change of use of the Village Store.

A Member of the Public asked Cllr. Hannon if she had received a reply from the Village Hall Committee regarding the Defibrillator. Cllr. Hannon confirmed agreement had still to be made regarding the siting of the Defibrillator.

16/06 MATTERS ARISING FROM THE MINUTES.

There were no matters arising from the minutes.

            16/07   GOVERNMENT FUNDING FOR PARISH COUNCIL WEBSITES

The Clerk will send Cllr. Wilson information regarding website designers for Parish Council sites and a link to a Parish Council site built by Nigel Knapton. Clerk to obtain application form from the YLCA and await Cllr. Wilsons report.

16/08   CLERKS REPORT

  1. Clerk updated the Council on the review/changes required for the Swainby Public, Open Space, Sport & Recreation Action Plan. Parish Councillors to consider possible projects to be included within the Plan.
  2. Clerk updated the Council regarding NYCC plans for a Parish Portal.
  3. c)YLCA subscription increase of £12.38 for the financial year 2016/17 was noted.
  4. Cllr Hannon confirmed she will attend the Hambleton Local Plan Consultation on 21.01.16.
  5. The Queens 90th Birthday Beacon Celebrations were noted and a member of the public confirmed that Swainby already has a Beacon.
  6. f)A late addition to the agenda was the receipt of NYCC Highways proposed siting of Playground signs. Two signs were proposed and the positions had been sent for Parish Council approval. Full Council agreed to the proposal.

16/09   DEFIBRILLATOR

Cllr. Hannon confirmed the Defibrillator had not yet arrived. Discussions with the Village Hall Committee were taking place to confirm the siting of the Defibrillator.

Clerk gave details of the governance requirements, including the need for a guardian to carry out weekly checks. A file containing the governance documentation was currently work in progress. Familiarisation/Training sessions would be needed and Cllr. Griffiths confirmed the Parish Council could apply for funds from his Locality Budget. Cllr. Griffiths left a form for the Clerk to complete and return.

16/10   BECKSIDE FENCING

Cllr. Hannon (accompanied by Cllr. Foster) gave a report of her meeting with Area2/Highways regarding the Parish Council Appraisal of the Beckside Fencing. Highways had recommended that photographs be taken as evidence of repairs required before the removal of any fencing. Risk Areas must be retained/replaced. Birdmouth Fencing would be used. No financial aid was available, however there was potential for materials. A member of the public recommended a company by the name of Rembit. Parish Council will begin to source materials. A Street Works Notice would be required and a Traffic Management Plan prior to work commencing. Enquiries regarding Grant Aid could be made to Nicky Smith of Hambleton District Council.

16/11   PLANNING APPLICATIONS FOR CONSIDERATION    

            NYM/2015/0893/CU Change of use of Village Store to ground floor (Use Class A1) to

Dwelling house (Use Class C3) (no external alterations) at 90 High Street, Swainby. Objects. Cllr. Hannon read out the Parish Councils reasons for objecting to this planning application.

NYM/2015/0917/FL Construction of single storey extension together with erection of car port at Chapel Cottage, 96 High Street, Swainby. No objections.

15/02842/FUL Proposed Re-build of existing Annex including proposed Utility Extension.

Trenholme House, Ingleby Arncliffe. No objections.

  

16/12   PLANNING APPLICATION DECISIONS AND APPEAL

15/02382/FUL Change of use of existing stables to provide canine day care centre and construction of new stables. GRANTED     

            16/13   EMERGENCY PLAN

Simon Foster had sent an update and confirmed contact names needed to be added to the Emergency Plan. Cllr. Hannon will contact Gary Hawthorne and Jim Young to ascertain if they would be willing to be added to the Emergency Plan. Simon Foster had confirmed he would be contacting Bill Hogg.

            16/14   WINTER WEATHER SCHEME GRANT

                        No application would be made at this time.

            16/15   STANDING ORDERS

                        Clerk to bring copy to February meeting for review agreement.

            16/16   TREES OVERGROWN

                        To be carried forward to the next meeting.

            16/17   POLICE REPORT

                        None received.

16/18   PLAYING FIELDS

Quotation from NYCC for the grass cutting at the playing fields for 2016 was considered and full council agreed to accept. Confirming 14 cuts as per Items 1.0 & 1.1 with 4 cuts as per Item 1.3.

Simon Foster had confirmed the next meeting would be in 2 weeks’ time and a further update would be sent following the meeting.

Treasurer Phil Donnelly had sent a financial report.

16/19   BONFIRE NIGHT

            Simon Foster had sent an update and a financial report.

           

           Swainby Playing Fields -Bonfire Night 5 November 2015                            

                                   

                                   

Income                                                            Payments       

                                   

Balance b/fwd                        £600.00           Fireworks                                            £700.00

Door to Door collection           £544.92           Makro (cups/napkins/drinks/crisps)    £ 33.07

Night Collection           £556.04           Roots (burgers & sausages)               £132.06

                                                                                    Buns                                                    £ 22.00

                                                                                    Soup                                                    £ 24.00

                                   

Total    £1,700.96        Total                                                    £911.13

                                   

                                   

Profit - banked                        £789.83

Funds to be transferred to the Parish Council.

16/20   FINANCIAL MATTERS

  1. Cash Book, Bank Balances & Reconciliation were noted.

Community Bank Account balance as at 30th Dec 2015:                        £5,088.64

      Direct Debit not yet presented: Water Toilets                                           53.01

                                                                                                                  £5,035.63

Cash Book Balance as at 30th Dec 2015:                                               £5,035.63

Total reserves as at 31st Dec 2015: £11,062.32

Parish Council Reserves: £5,849.45

Toilets Reserves               £5,212.87 (Plus grant** £847.45 due in January = £6,060.32)

  1. Payments were agreed and cheques signed.

Clerk’s Salary            Weeks 38 to 42                £313.45

        (Includes expenses Home allowance £25

                                             Mileage £25.20)

Office Expenses                                                       £   6.41

NYCC SPFA Grasscutting                                     £738.00 (including VAT)

  1. Budget v’s Actuals noted.
  2. Parish D Band supplied by HDC was noted. £3.78 per £1000 of precept.
  3. Bank Mandate changes to be carried forward to February meeting when Cllr. Wright would be present.
  4. Asset Register was reviewed – Cllr. Hannon to walk around the village to update

this list.

  1. NYMNPA Grant noted.
  2. Full Council agreed to opt in to the Sector Led Body External Audit.

16/21   CORRESPONDENCE

All correspondence not in the agenda to be circulated.

16/22   COUNTY COUNCILLOR REPORT

16/23   DISTRICT COUNCILLOR REPORT

            The new recycling bins have arrived and will be rolled out soon.

            Currently working on matters regarding a potential traveller site.

Fracking: Chair of Planning had met with Kevin Hollinrake MP regarding a proposal for a buffer zone around the National Park.

Buffer zone also needed to prevent housing development. 

16/24   PARISH COUNCILLORS REPORT

Short discussion took place regarding the village store. Cllr Brisley to visit other village stores for information building purposes.

Parish Council to consider holding meetings on a Bi-monthly basis at the February meeting.

16/25   MATTERS FOR REPORTING & FOR INCLUSION ON NEXT AGENDA

            Election Vice Chairman, Funding Parish Council Websites, Defibrillator, Beckside Fencing,

Emergency Plan, Trees Overgrown, Bank Mandate, Parish Council meetings, Standing Orders.

16/26   DATE & TIME OF NEXT MEETING

The next meeting will be held on Wednesday 17 February 2016 at 7.30pm.

The meeting closed at 9.20pm

 

 

 


Minutes 2015-11

 

 

 

WHORLTON PARISH COUNCIL

MINUTES OF THE MEETING HELD AT SWAINBY VILLAGE HALL, SWAINBY
ON WEDNESDAY 18th NOVEMBER 2015 AT 7.30PM

PRESENT: Councillors: Dolly Hannon (Chairman), Alistair Wright & Stephen Brisley.

ALSO PRESENT Joy Richardson (Clerk)

Councillor Hugill

Councillor Griffiths

2 Members of the Public

15/183APOLOGIES FOR ABSENCE & DECLARATIONS OF INTERESTS

Apologies from Cllrs.Wilson & Foster. No declarations of interest.

15/184TO AGREE MINUTES OF THE MEETING HELD ON 21st OCTOBER 2015

These were agreed and signed by the Chairman as a true record.

15/185PUBLIC FORUM

Swainby & Potto WI representatives where here to present the village with its centenary gift of a wheelchair. This had temporarily been stored upstairs at the village hall. Discussions

will take place with the village hall committee to decide a permanent place for its storage.

The Parish Councillors thanked the WI for their gift.

15/186MATTERS ARISING FROM THE MINUTES

None

15/187INGLEBY ESTATES/PUBLIC ACCESS

Head Keeper David Cooke did not return to the Parish Council meeting and Cllr Wright felt that matters had probably been resolved during Mr Cooke’s conversation with the Bike Hire shop. This matter to be removed from future agenda’s unless approached by Ingleby Estates.

15/188 CLERKS REPORT

Clerk confirmed time had been spent with Simon Gibbon to take over the administration of the village website.

HDC changes to mini-recycling centres read out and noted.

NYCC assets sponsorship noted. Confirmed Swainby does not have any historical sponsorships.

15/189 STANDING ORDERS

Standing Orders still in circulation folder, deferred until the January meeting.

15/190PLANNING APPLICATIONS FOR CONSIDERATION

15/02382/FUL Change of use of existing stables to provide canine day care centre and

Construction of new stables. Glebe House Cottage, Ingleby Arncliffe, North Yorkshire. DL6 3JX.

Mr Wayne Merryweather. (Circulated 31st October 2015). SUPPORT.

NYM/2015/0729/FL in respect of raising a roof height, construction of dormer windows and two storey front, side and rear extensions following demolition of existing garage at 3 Claver

Close, Swainby. NO OBJECTIONS.

To note planning application NYM/2015/0717/FL to be considered by the planning committee on 19th November 2015. (Circulated 11th November 2015) NOTED.

15/191PLANNING DECISIONS AND APPEAL

None received.

15/192EMERGENCY PLAN

Parish Councillors had been asked to suggest other contacts for the Emergency Team. Cllr. Foster had suggested Bill Hogg, Cllr Hannon suggested Jim Young & Cllr. Wright suggested Gary Hawthorne, all to be contacted to confirm their agreement to be added to the plan.

15/193BIRD MOUTH FENCING

Graham Prior’s appraisal report was discussed at length. Cllr Foster & Wilson had sent comments and these were taken into account. It was agreed that Cllr Hannon would meet with NYMNPA & Highways to discuss the plans and following this meeting the plans would be displayed in the Village Hall for public viewing. The Parish Council would make recommendations and listen to the views/comments of Swainby residents.

15/194TREES OVERGROWN

The training day has still to be organised. A report of the need to cut back the Willow Tree Church lane/Playing Field had been received and this would be looked at along with other trees previously reported.

15/195POLICE REPORT

Only one incident at Whorlton Castle reported and noted.

15/196PLAYING FIELDS

Cllr Foster & Wilson were not present and updates regarding the ROSPA report repairs

would be given at the January meeting.

Clerk returned the refund from the YLCA for the ROSPA course which had been cancelled.

15/197BONFIRE NIGHT

Cllr Foster had sent a report that the Bonfire Night had been successful and he would give a full report at the January meeting.

15/198FINANCIAL MATTERS

Cash Book, Bank Balances & Reconciliation were noted.

Community Bank Account Balance as at 30th Oct 15 £6,531.87

Unreconciled cheques:Whorlton PCC 475.00

Rentokil 14.69

NYCC Salt Bin 90.00

579.69

£5,952.18

Cash Book Balance as at 30th Oct 2015 £5,592.18

Payments to be made agreed.

Safechem Bleach/Toilets (10 ltrs) £ 5.40

Clerks Salary wks 30 to 37 £511.60(8 wks. due to no meeting in Dec).

(includes expenses off all. £40)

Mileage £50.40 meeting/website trng)

Office expenses £ 6.84

Ideal Dimensions (Appraisal) £250.00

Toilet Rolls £ 18.70

SPFA Refund £ 50.00

Budget v’s Actuals noted.Expenditure for Swainby Toilets had been circulated and was noted.

15/199DRAFT BUDGET/PRECEPT

The draft budget information had been circulated. Discussion took place regarding estimated

reserves available at the start of the 2016 financial year. Expenditure was forecast to be much higher in the 2016/17 financial year due to repairs/work required on the beck side fencing and trees which were soon to be inspected. Full Council agreed to raise the precept for the financial year 2016/17 to £8500.

Grants to the PCC & Village Hall agreed for the year 2016/17. The PCC to be asked for a breakdown of the accounts to show churchyard upkeep only.

15/200CORRESPONDENCE

All correspondence had been included within the agenda.

15/201COUNTY COUNCILLOR REPORT

Cllr Griffiths had attended a presentation by Trading Standards which had been extremely worthwhile and had discussed current scams which had seen many people lose large amounts of money.

Devolution – still no decision.

Locality Budget Grant, Cllr Griffiths will make an application for a small amount towards any costs in providing a defibrillator for the village.

Nigel Knapton had advised the Clerk of funding available from the British Heart Foundation for a free defibrillator. It was agreed that Clerk would apply for one and Cllr Griffiths would apply for funding if required towards training etc.

15/202DISTRICT COUNCILLOR REPORT

HDC remains the lowest 2 tier authority for Council Tax.

Cllr Hugill is concerned at the amount of planning applications for housing which are being passed. There appears to be a policy making it easier to build houses. Although he recognises there is a need for housing. Stokesley have permission for affordable housing.

15/203PARISH COUNCILLORS REPORT

None.

15/204MATTERS FOR REPORTING & FOR INCLUSION ON NEXT AGENDA

Bird Mouth fencing. Bonfire Night. Playing Fields.

Standing Orders. Trees Overgrown. Emergency Plan.

15/205DATE & TIME OF NEXT MEETING

The next meeting will be held on Wednesday 20 January 2016 at 7.30pm.

The meeting closed at 8.50pm


Minutes 2015-08

Minutes 2015-06

This

WHORLTON PARISH COUNCIL

MINUTES OF THE MEETING HELD AT SWAINBY VILLAGE HALL, SWAINBY
ON WEDNESDAY 17 JUNE 2015 AT 7.30PM

PRESENT:                 Councillors: Dolly Hannon (Chairman), Simon Foster, Paul Wilson, Alistair Wright.

ALSO PRESENT       Joy Richardson (Clerk)
District Councillor David Hugill

No members of the public were present.

           

15/84   APOLOGIES FOR ABSENCE & DECLARATIONS OF INTERESTS

There were no apologies. Councillor Foster declared an interest in item 15/91 a.

and withdrew from discussions during this item of the agenda.

15/85   TO AGREE MINUTES OF THE MEETINGS HELD ON 20 MAY 2015

These were agreed and signed by the Chairman as a true record.

15/86   PUBLIC FORUM

No members of the public were present.

 

15/87   MATTERS ARISING FROM THE MINUTES

15/88   CLERK’S REPORT

  1. Parish Council received employers update from the Pension Regulator
  2. b.YLCA recommendation to adopt policy for effective management of recording at Parish Council Meetings. Policy Adopted. Clerk to notify the public of their right to

record Parish Council Meetings with a note on all future agenda’s.

15/89   CO-OPTION

There has been no firm interest from any parties wishing to be co-opted onto the Parish Council. Councillor Hannon states one gentleman may be interested, he is though away at this time. Clerk to enquire of the electoral and licensing manager for HDC if more time can be allowed for the co-option and the possibility of Whorlton Parish Council continuing with only 4 Councillors.   

15/90   PARISH COUNCIL WEBSITE

www.swainby.org has been offline for some time. Councillor Foster will speak to Simon Gibbon who maintains the site.   Councillor Wilson will speak with his website providers regarding costs and establishing a new website for the Parish Council.

            15/91   PLANNING APPLICATIONS FOR CONSIDERATION  

  1. 15/01072/FUL Change of use of part of the site to self-storage facility, remainder of site to remain as general storage for building company. Mr J Swales. No objections.
  2. NYM/2015/0362/FL Conversion of and extension to buildings to form 1 no, local needs letting dwelling with associated access and landscaping works at Mill Farm, Scugdale Road, Swainby. Mr S Cash. No objections.

15/92   PLANNING DECISIONS & APPEALS

None received.

            15/93BECK SIDE

An update had been circulated by Councillor Hannon. Mr & Mrs Atkins had replied to the letter sent out by the Clerk. The confirmed work on the beck side would begin on 6th July, would last for 2 to 3 weeks and there would be no disruption to traffic.

Councillor Hannon will ask Mr & Mrs Atkins for an outline of the work to be carried out.

 

15/94   OVERGROWN TREES BECK SIDE/HIGH STREET

Councillor Foster reported that the cutting back of these trees had already taken place and thanks should be made to Bill Hogg who had carried out this work. It was agreed that a vote of thanks should be recorded to Mr Hogg.

15/95   BIRD MOUTH FENCING

An email had been sent to Amy Ellis of Area2 to suggest a site meeting was necessary to progress matters. Councillor Hannon is still waiting for a response and will chase this when she returns from holiday on 24th June. It was agreed no work would commence on the fencing until further information was available from Amy Ellis.

15/96   DOG WASTE BIN

Councillor Foster reported that there are several bins at one end of the village and he will investigate the possibility of moving one of these to replace the stolen bin at Shepherds Hill.

15/97   DEFIBRILLATOR

No free defibrillators are available at this time and it was agreed that via the Newsletter residents would be asked if they would like to contribute to the purchase of a defibrillator. Cost of a new defibrillator is £1600.

15/98   PLAYING FIELDS

 

  1. Proposal for Children’s Playing signs from NYCC was discussed. It was agreed to accept the proposal and the positioning of the signs. Clerk to advise Area2.
  1. b.Copy of latest minutes received and attached. Councillor Foster gave an update of the accounts. Current balance noted. Councillor Foster asked if accounts reports could be quarterly.

Councillor Wilson reported on a successful Bike Ride of some 30 people and 70 attending the Barbecue which raised a net profit of £260.72.

Sonia Hawthorne will continue with the weekly safety inspection.

Councillor Wilson will ask Sonia if she would like to attend a half day H&S course for inspecting Play parks.

  1. Councillor Foster requested Clerk investigate the possibility of a Byelaw being approved to stop dogs and campers being allowed onto the Playing Fields.

15/99   NEWSLETTER

The draft copy of the newsletter was discussed. In relation to the item regarding the fencing, it was agreed to add ‘maintaining and/or removal’. The profile for this edition will be Councillor Foster.

15/100POLICE REPORT

            None received at time of the meeting.

15/101EMERGENCY PLAN

Paul Wilson to approach Stuart Kerr to ascertain if he would lead this team. Jim young has volunteered to join the team.

15/102FINANCIAL MATTERS

           

15/103CORRESPONDENCE

A list of correspondence was circulated.

 

15/104COUNTY COUNCILLOR REPORT

No County Councillor Present.

 

15/105DISTRICT COUNCILLOR REPORT

Councillor Hugill reported that HDC now have the key to the Prison.

The HDC community grant ‘Making a difference’ of £25,000 was awarded to 3 applications from the Stokesley Regeneration group which has helped drive matters forward. The parish liaison meeting was successful with many Parish Councillors representing their districts.

A talk on the waste strategy took place and Mr Darley spoke of the defibrillators. Well worth

going to. National Parks:- nothing to report. On 18th June 2015 the Pott Ash committee report will be live on the website.

Sheepwash hold meetings ‘Problem Solvers Group’ regularly and it would be beneficial for the Parish Council to have a representative there. Next meeting 17th September 2015.

A complaint had been received regarding stiles in Swainby not being dog-friendly. Councillor Hugill will look into the possibility of the NYMNP Community Grant being applied for to be used for this issue.

15/106MATTERS FOR REPORTING & FOR INCLUSION ON NEXT AGENDA

Website, Dog Waste Bin, Children Playing Signs, Byelaws for Playing Field, Emergency Plan, Co-option, Bird Mouth Fencing.

                       

15/107DATE & TIME OF NEXT MEETING

The next meeting will be held on Wednesday 15th July 2015 at 7.30pm.

The meeting closed at 9.05pm

 

 

 


 

 

 

Minutes 2015-05 Annual Meeting

WHORLTON PARISH COUNCIL

MINUTES OF THE ANNUAL MEETING HELD AT SWAINBY VILLAGE HALL, SWAINBY
ON WEDNESDAY 20 MAY 2015 AT 7.30PM

PRESENT:                 Councillors: Dolly Hannon (Chairman), Simon Foster, Paul Wilson, Alistair Wright.

ALSO PRESENT       Joy Richardson (Clerk)
District Councillor David Hugill
Bill Graham (Treasurer)
No members of the public were present.

15/60   ELECTION OF CHAIRMAN

            Dolly Hannon was proposed by Simon Foster and seconded by Paul Wilson.

15/61   TO RECEIVE THE CHAIRMANS DECLARATION OF ACCEPTANCE OF OFFICE.

15/62   ELECTION OF VICE CHAIRMAN

            Simon Foster was proposed by Dolly Hannon and seconded by Alistair Wright.

           

15/63   APOLOGIES FOR ABSENCE & DECLARATIONS OF INTERESTS

There were no apologies. There were no declarations of interests.

            15/64   CO-OPTION

There had been no enquiries from advertising of the vacancy for 1 Parish Councillor. Cllr Hannon and Cllr Foster know of several parishioners who have registered an interest previously and will discuss the vacancy with them.

15/65   TO AGREE MINUTES OF THE MEETINGS HELD ON 18 MARCH 2015

These were agreed and signed by the Chairman as a true record.

15/66   PUBLIC FORUM

No members of the public were present.

15/67   MATTERS ARISING FROM THE MINUTES

 

 

 

 

 

 

 

 

15/68   CLERK’S REPORT

  1. Clerks Contract of Employment circulated, agreed and signed by The Chairman.
  2. 2.Election payment of £100 to be paid in full by the end of August.
  3. Hambleton Parish Liaison Meeting, invitation for 2 representatives. Cllrs unable to attend. Clerk will be attending and will report at the next meeting.
  4. Toilets – Jem has requested another sanitary bin be placed in 2nd cubicle.

Clerk confirmed cost with Initial. £23.50 per year. Parish Council agreed that Clerk should place an order for this extra bin.

  1. Dog Bin Shepherds Hill. A communication misunderstanding meant that this box would not be replaced by HDC. The cost of a new bin is £372.18. Cllr Foster will check how many Dog Bins are currently in the village as it may be possible to re-site bins rather than purchase a new one.

15/69         SPEEDING CONCERNS – SWAINBY HIGH STREET.   

Data logger information noted. Children’s playing sign requested for Entrance to playing field. Clerk to chase.

15/70         PARISH COUNCIL INSURANCE POLICY

Increase in this year’s policy due to Playing Field equipment added and Jem as an employee. Present premium £757. Cllr Foster feels this is an acceptable figure. Policy accepted. Cheque written for payment at the end of meeting. Clerk to hold payment until part payment received from SPFA.

15/71         PLANNING APPLICATIONS FOR CONSIDERATION

                       None.

15/72         PLANNING DECISIONS & APPEALS

None received.

     15/73         BECK SIDE

            Mr & Mrs Atkins would like to undertake work to prevent further erosion of their garden at the

            Beck side. Whorlton Parish Council accept ownership of the Beck side and will write to Mr

            & Mrs Atkins to grant them access to pursue the works. The Parish Council would like to see

            a scheme of proposed work prior to this commencing. Clerk/Chairman to send a letter.

15/74   DEFIBRILLATOR

Clerk to investigate if there are any free defibrillators available. **

15/75   PLAYING FIELDS

To elect the SPFA committee:

Chairman:- Mick Hannon proposed by Simon Foster, seconded by Paul Wilson.

Secretary:- Simon Foster proposed by Paul Wilson, seconded by Alistair Wright.

Treasurer:- Phil Donnelly proposed by Simon Foster, seconded by Paul Wilson.

Committee members:- Shaun Mason & Chris Beadle.

Report from last SPFA meeting on 26th March 2015.

  • Repair work to entrance carried out with volunteers.
  • Entrance Way sign now complete.
  • Now have second Goal posts.
  • Funding applications being made for wooden shelter/bike rack/bin.
  • BMX Track maintenance work completed.
  • Coming events: Bike Ride & Barbecue 13th June, Sports day & Garden Party 11th July.

Need to appoint someone to carry out weekly inspection of Play Area. ROSPA Course available. Cllr Foster will discuss this at the next SPFA meeting and report back to the Parish Council.

15/76   BIRD MOUTH FENCING

Cllr Hannon had put together a Statement regarding options available to take matters forward. Statement circulated. Open discussion followed. Option B: agreed.

15/77   POLICE REPORT

            Report received from PC 1837 Lindsay Kyle. Read out by Clerk.

15/78   FINANCIAL MATTERS

            Parish Council Meetings.

            taken place when Treasurer returns from holiday 6th July 2015.

15/79   CORRESPONDENCE

A list of correspondence was circulated. Councillor Hannon had received an anonymous

letter requesting signs be put up asking visitors to the village to park considerately. Unable to take this matter further due to anonymity of writer.

15/80   COUNTY COUNCILLOR REPORT

Councillor Griffiths not present.

15/81   DISTRICT COUNCILLOR REPORT

Councillor Hugill reported that it was good to be re-elected. The turnout had been 73%. Cllr Hugill now has 8 Parish Councils and there are 28 members instead of 44.

The AGM is next Tuesday 26th May.

There will be a change in the handling of Planning Applications. Officers will be able to make decisions in some cases and there will be a need to be aware that nothing is slipping through the net.

To save money Councillors will be going paperless.

Bullamore has a Wind Farm proposal.

Cllr Hannon asked about the chance of a free Defibrillator and Cllr Hugill stated John Darley was the right person to speak to at NHS Hambleton, Richmondshire & Whitby. Clerk to

Contact Mr Darley. **

15/82   MATTERS FOR REPORTING & FOR INCLUSION ON NEXT AGENDA

Playing fields

Bird mouth fencing.

Dog Waste Bin.

Co-option.

Emergency Plan.

15/83   DATE & TIME OF NEXT MEETING

The next meeting will be held on Wednesday 17th June 2015 at 7.30pm.

The meeting closed at 9.14pm.

 

 

 


 

 

Minutes 2015-03

WHORLTON PARISH COUNCIL

MINUTES OF A MEETING HELD AT SWAINBY VILLAGE HALL, SWAINBY
ON WEDNESDAY 18 MARCH 2015 AT 7.30PM

PRESENT:                 Councillors: Dolly Hannon (Chairman), Simon Foster, Paul Wilson, Alistair Wright, Sonia Hawthorne.

ALSO PRESENT       Nigel Knapton (Clerk)
District Councillor David Hugill
County Councillor Bryn Griffiths
Bill Graham (Treasurer)
No members of the public were present.

15/41            APOLOGIES FOR ABSENCE & DECLARATIONS OF INTERESTS

There were no apologies. There were no declarations of interests.

 

15/42            TO AGREE MINUTES OF THE MEETINGS HELD ON 18 FEBRUARY 2015

These were agreed and signed by the Chairman as a true record.

15/43            PUBLIC FORUM

No members of the public were present.

15/44            MATTERS ARISING FROM THE MINUTES

  1. The next newsletter had been printed and copies were distributed for delivery.
  2. A speed concern form had been submitted to the Community Safety Partnership. NYCC Highways had still not responded and Cllr Griffiths would follow this up with Jane Charlton.
  3. The verge damage in Garbutt Lane & Heather Close was now not taking place, this would be monitored in the future.

15/45            CLERK’S REPORT

  1. The Chairman had done a walk of the village with Carol Cook and identified assets thought to belong to the Parish Council. These had been identified on a map.
  2. It had been confirmed that a presentation regarding the emergency plan would take place at the Parish Assembly. Also the Headteacher of the school would give a presentation.
  3. The Clerk distributed election packs to members. Further packs could be obtained direct from Hambleton DC.
  4. The provisions of the Commons Act 2006 and the subsequent consultation were noted.

15/46            PLANNING APPLICATIONS FOR CONSIDERATION

  1. NYM/2015/108/FL – Application in respect of variation of condition 1 of planning approval NYM/2014/0418/FL to allow a further 12 months to complete the works to the stoned hard standing at The Barn, Whorlton, Swainby for Mr Howard Tribick. The Council objects to this application and wish to see it refused. The applicant should carry out the works immediately.

15/47            PLANNING DECISIONS & APPEALS

None received.

15/48            FENCING

The removal of the bird mouth fencing along the beck side where it was not in use for safety purposes or to prevent cars from encroaching was considered, the removed fencing would be used to repair the remaining. This would be subject to the agreement of the insurers. Cllr Wilson would obtain quotations for the repair works and a decision would be made when all the information was received.

15/49            NYMNPA PARISH COUNCIL APPOINTMENTS

The election timetable for the appointments was noted

15/50            BECK SIDE

Permission to undertake works on the beck side to prevent further erosion of a garden was considered. It was not clear as to whether the Council was the legal owner of the beck side and could give such permission. Evidence regarding correspondence with the fishing club in the 1960s and a byelaw from 2000 would be submitted to YLCA for their advice.

15/51            POLICE REPORT

The monthly police report had not been received and the police were not present.

15/52            PLAYING FIELDS

There was nothing to report this month.

15/53            FINANCIAL MATTERS

  1. The attached payments were agreed
  2. The Treasurer gave the balances and spoke about the most recent VAT claim.

15/54            CORRESPONDENCE

A list of correspondence is attached.

15/55            COUNTY COUNCILLOR REPORT

Councillor Griffiths had nothing to report.

15/56            DISTRICT COUNCILLOR REPORT

Councillor Hugill reported that the new recycling collection contract would enable all plastics and tins to be comingled in a new black bin with blue lid. Provision would be made for those unable to accommodate a new bin. Glass would be collected in the blue boxes.

The Community Awards would take place tomorrow night at 7pm.

15/57            PARISH COUNCILLOR REPORTS


15/58            MATTERS FOR REPORTING & FOR INCLUSION ON NEXT AGENDA

Playing fields

Bird mouth fencing.

15/59            DATE & TIME OF NEXT MEETING

The next meeting will be held on Wednesday 15 April 2015 at 7.30pm The Annual Parish Assembly would be on Wednesday 15 April 2015 at 7pm.

The meeting closed at 9.25pm.

 

 

 


 

Payments

18/03/2015 Nigel Knapton Salary & Expenses £192.63
18/03/2015 HM Revenue & Customs PAYE £91.40
18/03/2015 Yorkshire Local Councils Association Advert £15.00
18/03/2015 Jem Beadle Lawnmower petrol £10.10
18/03/2015 A Hannon Newsletter printing £28.00
18/03/2015 North Yorkshire County Council Salt bin £90.00

 

Correspondence

14/02/2015 North Yorkshire County Council Commons Act 2006
18/02/2015 North York Moors National Park Authority Parish Council Appointments
21/02/2015 Rural Action Yorkshire Membership information
26/02/2015 North York Moors National Park Authority Planning application NYM/2015/0108/FL
02/03/2015 Clerks & Councils Direct Magazine

 

 

 

Minutes 2013-07

WHORLTON PARISH COUNCIL

MINUTES OF A MEETING HELD AT SWAINBY VILLAGE HALL, SWAINBYON WEDNESDAY 17 JULY 2013 AT 7.30PM

PRESENT: Councillors: Graham Swainson (Chairman), Janice Cole (Vice Chairman), Chris Johnson.
Clerk: Nigel Knapton
ALSO PRESENT District Councillor David Hugill, County Councillor Bryn Griffiths.
No members of the public were present.

13/105 APOLOGIES FOR ABSENCE & DECLARATIONS OF INTERESTS

There were apologies from Councillor Wilson.

13/106 MINUTES OF THE MEETING HELD ON 19 JUNE 2013

The minutes were agreed and signed as a correct record.

13/107 PUBLIC FORUM

There were no members of the public present.

13/108 CLERK’S REPORT & MATTERS ARISING

  1. A works order had been raised by NYCC to mend the broken beck side fence.

  2. The blocked gulley in Black Horse Lane had been jetted.

  3. NYCC had confirmed that there was no date for the repair of the stone bridge.

  4. Councillor Griffiths confirmed that there were no funds to introduce a 20mph zone in the village.

  5. An inspection of the village had taken place before the meeting with Helen Baxter from NYCC and Clive Thornton from Hambleton DC to look at all the flooding issues. The Clerk would send notes to Helen on each matter.

  6. The Chairman would complete and send off the form regarding the green lane consultation.

13/109 PLANNING APPLICATIONS FOR CONSIDERATION

NYM/2013/0388/NM – Application for non material minor amendment to planning approval NYM/2009/0338/FL to allow the insertion of 2 no. rooflights to front elevation at Hazel Grove Farm, Faceby for Mrs Gillian Hugill. No Objections but concern was expressed at the increasing size of properties in the parish. This is detrimental to the housing mix available.

13/110 PLANNING DECISIONS & APPEALS - HAMBLETON DC & NYMNPA

None received.

13/111 HANDOVER OF PLAYING FIELD

Mick Hannon was not present to discuss the financial implications. The item was adjourned until the next meeting. The Clerk would ask Mick for three years audited accounts.

13/112 PART NIGHT LIGHTING

The plans by Hambleton DC and NYCC to turn off the street lighting between 12am and 5am was supported by the Council.

13/113 POLICE REPORT

The two police officers had attended at 7pm and left a report which the Clerk read out.

13/114 FINANCIAL MATTERS

  1. A list of the payments authorised is attached.

  2. The Treasurer reported the bank balances and discussed the £1,000 fee being asked by Punch Taverns regarding the transfer of the playing fields lease.

13/115 CORRESPONDENCE

A list of correspondence since the last meeting was noted and attached.

13/116 COUNTY COUNCILLOR REPORT

County Councillor Griffiths reported that in addition to the £93,000,000 savings that had to be made in the next 5 years, an additional £11,000,000 would now need to be cut. This could mean a 25% reduction in public transport, nothing was known about how this would affect the bus service in the village. Ringways, the contractor responsible for pot hole repair had been held to account for performance and would be reporting back in six months’ time. It was important to report all pot holes direct to the County.

13/117 DISTRICT COUNCILLOR REPORT

Councillor Hugill had been to the event on the playing field on Saturday. There had been a lot of younger families present. He would be attending the next Sheep wash problem solving group.

13/118 PARISH COUNCILLOR REPORTS

There were no reports.

13/119 MATTERS FOR INCLUSION ON FUTURE AGENDAS

Scugdale to Raisdale Green Lane. Emergency Planning.

13/120 DATE & TIME OF NEXT MEETING

The next meeting will be held on Wednesday 18 September 2013 at 7.30pm at Swainby Village Hall. The October meeting would be moved to Wednesday 23 October 2013.

The Meeting closed at 8.50pm.

Payments

19/06/2013

Cllr Chris Johnson

Mower Petrol

£17.22

10/07/2013

Nigel Knapton

Printer toner

£22.78

10/07/2013

SLCC

Subscription

£43.80

10/07/2013

SLCC

Conference

£50.92

10/07/2013

Nigel Knapton

Salary & Expenses

£261.46

Correspondence Received

10/07/2013

North York Moors National Planning Authority

Planning application meeting notices

01/07/2013

NYCC Highways

Highway matters

30/06/2013

North York Moors National Planning Authority

Planning application NYM/2013/0388/NM

02/07/2013

Clerks & Councils Direct

Magazine

26/06/2013

NYCC

Part lighting scheme

30/06/2013

YLCA

AGM

11/06/2013

Northumbrain Water

Water services bill

11/06/2013

Royal Air Force

Increased Aircraft

Minutes 2013-06

WHORLTON PARISH COUNCIL

MINUTES OF A MEETING HELD AT SWAINBY VILLAGE HALL, SWAINBYON WEDNESDAY 19 JUNE 2013 AT 7.30PM

PRESENT: Councillors: Graham Swainson (Chairman), Janice Cole (Vice Chairman), Chris Johnson, Paul Wilson.
Clerk: Nigel Knapton
ALSO PRESENT District Councillor David Hugill
No members of the public were present.

13/87

 

APOLOGIES FOR ABSENCE & DECLARATIONS OF INTERESTS

There were apologies from Councillor Dawson and Bill Graham. The reasons were accepted. There were no declarations of interest. Apologies were also received from County Councillor Griffiths.

13/88

 

MINUTES OF THE MEETING HELD ON 15 MAY 2013

The minutes were agreed and signed as a correct record.

13/89

 

PUBLIC FORUM

There were no members of the public present.

13/90

a.

b.

c.

CLERK’S REPORT & MATTERS ARISING

The broken beck fence had been reported to NYCC Highways but had still not been repaired. Clerk to chase this up.

The pot hole outside Plum Tree Cottage had been marked for repair along with those between Potto and Scugdale.

County Councillor Griffiths was investigating the provision of a 20mph zone in the village.

 

d.

e.

f.

The blocked gulley in Black Horse Lane should be jetted by the end of the week. The Clerk would check with NYCC Highways.

The walk around the village with Helen Baxter, the emergency planning officer from NYCC was still to be arranged. Clerk to follow this up.

A request had been received from the organisers of the Coast to Coast Adventure Race to open the public toilets between 6am and 8.30am on 26 August 2013. This was agreed and a contribution would be asked for.

13/91

 

PLANNING APPLICATIONS FOR CONSIDERATION

 

a.

NYM/2013/0317/ETL – Application for extension to time limit of extant planning permission

   

NYM/2010/0390/FL for construction of a detached dwelling at Church Lane, Swainby for

   

Mrs Anne Atkinson. No Objections (2 councillors for, 1 against, 1 abstention).

13/92 PLANNING DECISIONS & APPEALS - HAMBLETON DC & NYMNPA

None received.

13/93 HANDOVER OF PLAYING FIELD

Mick Hannon detailed the proposed handover arrangements. A report had previously been circulated to all members. He thanked Lisa Wilson from Hambleton DC for helping with a

£10,000 lottery bid and finding £4,000 of additional funding. The following actions were agreed:-

    1. That Whorlton Parish Council agrees to terminate the Sub-Lease with S.P.F.A. dated 4th March 1999

    2. That Whorlton Parish Council agrees to take full responsibility for the development, management and maintenance of the facility (see paragraph 2.1 below) as sole corporate trustee.

    3. That Whorlton Parish Council recognises the support group The Friends of S.P.F.A. and establishes terms of reference for such a group to work within which shall include the delegated responsibilities outlined in paragraph 2.2 below.

    4. That Whorlton Parish Council agrees to respond to Punch Taverns Ltd.’s offer to S.P.F.A’s Trustees to extend the lease relating to the first 30 metres of the site.

Mick Hannon would pursue Punch Taverns to arrange for the lease to be extended and transferred. Rosemary Young, a solicitor with SPFA would resolve the legal matters regarding the Land Registry and the Charity Commissioners.

The Clerk would find out from the Council’s insurers the costs of adding the playing fields to the Council’s insurance. Mick Hannon agreed to discuss with Bill Graham the most suitable accounting processes for dealing with SPFA expenses.

13/94 POLICE REPORT

A report had been circulated from PC Skelton. The Clerk would ask whether this could be put on the noticeboard.

13/95 RAISDALE TO SCUGDALE GREEN LANE

A consultation document had been received regarding the above lane known as Mill Lane. The Chairman would complete this and return it to the next meeting for agreement.

13/96 WINTER WEATHER AGENTS

The Rural Action Yorkshire Winter Weather Agents toolkit would be given to the Emergency Planning group when formed.

13/97 MINERALS & WASTE JOINT PLAN

It was agreed that there were no comments on the joint NYCC, NYMNPA, CYC consultation. A notice would be put on the notice board.

13/98 FINANCIAL MATTERS

  1. Receipts and payments, bank balances and budget vs. actual were all noted.

  2. A list of the payments authorised is attached.

  3. The accounts for the year ended 31 March 2013 were agreed.

  4. The accounting statements for 2012/13 were confirmed.

  5. The annual governance statement for 2012/13 were approved.

13/99 CORRESPONDENCE

A list of correspondence since the last meeting was noted and attached.

13/100 COUNTY COUNCILLOR REPORT

County Councillor Griffiths was not present.

13/101 DISTRICT COUNCILLOR REPORT

Councillor Hugill reported that the NYMNPA Community Forum would take place on 9 October 2013 in Pickering.

The lady who had a bicycle accident on the A172 was doing a recreation of her journey for charity. She had raised £3,000 for the Air Ambulance. This would take place on Friday at 6.30pm and it was hoped residents would come out to cheer her on.

NYMNPA had received some funding to improve the cycle routes into the Park from other areas such as Teesside.

13/102 PARISH COUNCILLOR REPORTS

There were no reports.

13/103 MATTERS FOR INCLUSION ON FUTURE AGENDAS

Mill Lane. Emergency Planning.

13/104 DATE & TIME OF NEXT MEETING

The next meeting will be held on Wednesday 17 July 2013 at 7.30pm at Swainby Village Hall.

The Meeting closed at 9.20pm.

Payments

19/06/2013

Cllr Chris Johnson

Mower Petrol

£17.22

19/06/2013

Nigel Knapton

Salary & Expenses

£261.46

19/06/2013

Scottish Hydro

Public Toilet Electricity

£30.41

19/06/2013

J Beadle

Lawnmower Petrol

£6.66

19/06/2013

Cllr Chris Johnson

Public Toilet Cleaning Materials

£58.95

Correspondence Received

17/05/2013

NYMNPA

Moors Messenger

19/05/2013

NYMNPA

Footpath 15 Whorlton (Huthwaite Green)

31/05/2013

NYMNPA

Raisedale to Scugdale Road

02/06/2013

NYMNPA

Planning Application NYM/2013/0317/ETL

03/06/2013

Rural Action Yorkshire

Winter Weather Agents

03/06/2013

NYCC Highways

Highways Capital Programme

03/06/2013

NYMNPA

Community Grant leaflets

05/06/2013

NYCC Highways

Pot Hole

09/06/2013

NYCC

Hambleton Area Committee

Minutes 2013-05

WHORLTON PARISH COUNCIL

MINUTES OF THE ANNUAL MEETING HELD AT SWAINBY VILLAGE HALL, SWAINBYON WEDNESDAY 15 MAY 2013 AT 9.30PM

PRESENT: Councillors: Graham Swainson (Chairman), Janice Cole (Vice Chairman), Chris Johnson, Steve Dawson.
Clerk: Nigel Knapton Treasurer: Bill Graham
No members of the public were present.

13/68

 

ELECTION OF CHAIRMAN

Councillor Swainson was unanimously elected as Chairman.

13/69

 

ELECTION OF VICE-CHAIRMAN

Councillor Cole was unanimously elected as Vice-Chairman.

13/70

 

APOLOGIES FOR ABSENCE & DECLARATIONS OF INTERESTS

There were apologies from Councillor Wilson. The reasons were accepted. There were no declarations of interest. Apologies were also received from County Councillor Griffiths.

13/71

 

MINUTES OF THE MEETING HELD ON 17 APRIL 2013

The minutes were agreed and signed as a correct record.

13/72

 

PUBLIC FORUM

There were no members of the public present.

13/73

a.

b.

c.

CLERK’S REPORT & MATTERS ARISING

The information from the Charity Commissioners was still awaited through the Swainby Playing Fields Association.

The broken beck side fence had been reported to NYCC Highways. The damaged middle bridge was in a worse condition. Clerk to chase up NYCC Highways.

A letter of thanks had been sent to Brian Kitching regarding the toilet cleaning.

 

d.

The brush wood at Millers Bridge had been cleared by Councillor Dawson.

13/74

 

PLANNING APPLICATIONS FOR CONSIDERATION

None received.

13/75

 

PLANNING DECISIONS & APPEALS - HAMBLETON DC & NYMNPA

   

None received.

13/76

 

POLICE REPORT

PCSO Terry Rogerson had produced a written report given to the Clerk at the Parish Assembly. This would be circulated to Councillors.

13/77

a.

APPOINTMENT TO OUTSIDE BODIES

There were no representatives appointed to the YLCA Hambleton Branch.

 

b.

c.

Councillor Wilson was appointed to the Swainby Playing Fields Association.

It was agreed that any Councillor available would represent the Council at the Western Area Forum of NYMNPA.

13/78

 

SCUGDALE HIGHWAY

 

It was agreed that Councillor Swainson would send the drafted response below to the Clerk

to forward to NYCC.

Gate 1.

This was a long standing feature until approximately 10 years ago when the tenant at the

time put up a fence along the NW side of the green lane. As the small patch of land SE of the green lane has mostly not been in use, the gate has been left open most of the time and may have been missing some of the time.

Gate 2.

This gate is new. Gate 3.

This gate is a long standing feature.

Comment:

  1. The configuration of the fences in the vicinity has changed over the years. At present there is a River Authority funded fence running along the N side of the beck. Part of the purpose of the fence is to reduce sedimentation caused by livestock trampling the banks of the beck. The fence can't fulfill this function without a gate at position 2.

  2. The users of the green lane are leisure users and the tenant of Raikes farm who needs to use it infrequently for transfering stock to and from his land near Harfa House. For both types of user, opening and closing an additional gate is a quite minor inconvenience. Further west along the green lane, gates have appeared and disappeared over the years without causing any problem, and presumably without any gating orders. The important point is that the green lane should remain unobstructed and the gates shouldn't be locked.

13/79 COMMUNITY GRANT

The new National Park Authority Community Grant was noted.

13/80 FINANCIAL MATTERS

  1. The attached payments were agreed.

  2. The receipt of the half yearly precept of £4,700 was noted.

  3. It was agreed that the insurance be renewed through Community Consultation Ltd and that the cover be changed to ‘Impact Only’ for the bus shelter.

  4. It was agreed that the Treasurer would produce details of the toilet expenses for the noticeboard.

13/81 CORRESPONDENCE

A list of correspondence since the last meeting was noted and attached.

13/82 COUNTY COUNCILLOR REPORT

County Councillor Griffiths was not present.

13/83 DISTRICT COUNCILLOR REPORT

Councillor Hugill was not present.

13/84 PARISH COUNCILLOR REPORTS

The Clerk would circulate the date of the next Western Area Forum when known.

13/85 MATTERS FOR INCLUSION ON FUTURE AGENDAS

Playing Fields.

13/86 DATE & TIME OF NEXT MEETING

The next meeting will be held on Wednesday 19 May 2013 at 7.30pm at Swainby Village Hall.

The Meeting closed at 10.10pm.

Payments

15/05/2013

Nigel Knapton

Salary & Expenses

15/05/2013

Nigel Knapton

Correct April pay

Correspondence Received

17/04/2013

Royal Air Force

Increased Aircraft Activity

22/04/2013

Hambleton District Council

Update

27/04/2013

Yorkshire Local Councilas Associations

Training Programme

27/04/2013

Clerks & Councils Direct

Magazine

29/04/2013

North Yorkshire County Council

Scugdale Highway

30/04/2013

Hambleton District Council

Remittance Advice

07/05/2013

Rural Action Yorkshire

CountryAir

08/05/2013

North Yorkshire County Council Highways

Fencing

08/05/2013

North York Moors National Park Authority

Community Grant

Minutes 2013-04

WHORLTON PARISH COUNCIL

MINUTES OF A MEETING HELD AT SWAINBY VILLAGE HALL, SWAINBYON WEDNESDAY 17 APRIL 2013 AT 7.30PM

PRESENT: Councillors: Graham Swainson (Chairman), Janice Cole (Vice Chairman), Chris Johnson, Steve Dawson.
County Councillor Caroline Seymour. District Councillor David Hugill
Clerk: Nigel Knapton
No members of the public were present.

13/52

 

APOLOGIES FOR ABSENCE & DECLARATIONS OF INTERESTS

There were apologies from Councillor Wilson and the Treasurer Bill Graham. The reasons were accepted. There were no declarations of interest.

13/53

 

MINUTES OF THE MEETING HELD ON 20 MARCH 2013

The minutes were agreed and signed as a correct record.

13/54

 

PUBLIC FORUM

There were no members of the public present.

13/55

a.

b.

c.

CLERK’S REPORT & MATTERS ARISING

There had been a meeting between SPFA, the Clerk and Councillor Wilson on 9 April 2013 at 6.30pm in the village hall. Advice had been received from YLCA and it was agreed to follow the advice to enable the Council to become the sole trustee of the SPFA.

A screen and projector had been booked for use by NYCC at the Parish Assembly. Councillors Cole & Johnson would set up the room at 5pm. The Clerk would produce 40 copies of papers. Coffees and teas would be served from 7pm and the meeting would start at 7.30pm.

The Clerk would be attending a LEADER training day at Hutton-le-Hole on 24 April 2013.

13/56

 

PLANNING APPLICATIONS FOR CONSIDERATION

None received.

13/57

 

PLANNING DECISIONS & APPEALS - HAMBLETON DC & NYMNPA

None received.

13/58

 

POLICE REPORT

PCSO Angie Preston delivered a report and a copy was given to the Clerk for circulation.

13/59

 

NYCC HAMBLETON AREA COMMITTEE

   

The vacancies for co-opted members were noted.

13/60

 

THE LOCAL GOVERNMENT BOUNDARY COMMISSION

The final decision of the Local Government Boundary Commission for the reorganisation of Hambleton was noted. There would be a larger one member ward joined up with Osmotherley.

13/61

a.

FINANCIAL MATTERS

The attached payments were agreed.

 

b.

c.

The written report from the Treasurer was noted together with balances of £8,619 in the public toilet fund and £482 in the general purposes fund.

It was agreed that the insurance cover for office contents at clerk’s home was not required. The rest of the insurance schedule presented was correct.

13/62

 

CORRESPONDENCE

A list of correspondence since the last meeting was noted and attached.

13/63

 

COUNTY COUNCILLOR REPORT

It was Councillor Seymour’s last meeting and the Parish Council thanked her for all her support over the years. She had enjoyed coming to the meetings.

13/64

 

DISTRICT COUNCILLOR REPORT

Councillor Hugill reported that a new leader would be elected at next month’s district council AGM. £25,000 had been allocated to enable enforcement procedures at Ings Lane, Great Broughton.

Council Hugill had asked the Police & Crime Commissioner about Farm Watch & Neighbourhood Watch and was providing a community fund to help these being set up.

Northallerton toilets had been sold.

13/65

 

PARISH COUNCILLOR REPORTS

The fence is down at the side of the beck. Clerk to report to NYCC Highways.

Brian Kitching had resigned from cleaning the public toilets as from 31 May 2013. The Clerk would write a letter of thanks. Jem Beadle would take over the role and Mr Kitching would instruct him before leaving.

Councillor Dawson would remove the brush wood at Millers Bridge.

13/66

 

MATTERS FOR INCLUSION ON FUTURE AGENDAS

Playing Fields.

13/67

 

DATE & TIME OF NEXT MEETING

   

The next meeting will be held on Wednesday 15 May 2013 at 8.00pm at Swainby Village

   

Hall.

The Meeting closed at 8.32pm.

Payments

17/04/2013

Nigel Knapton

Salary & Expenses

£217.46

17/04/2013

HMRC

PAYE

£44.00

17/04/2013

Moneysoft

Payroll Licence

£15.00

17/04/2013

Yorkshire Local Councils Association

Subscription

£253.00

27/03/2013

Northumbrian Water

Public Toilet water supply

£97.93

17/04/2013

C & M Johnson

Toilet Rolls

£26.55

Correspondence Received

21/03/2013

Hambleton DC

National Non Domestic Rate

21/03/2013

North Yorkshire County Council

Area Committee Cancellation & Vacancies

23/03/2013

PC Catherine Skelton

Report

27/03/2013

Littlejohn LLP

Audit Pack

27/03/2013

Yorkshire Local Councils Association

Subscription

27/03/2013

Northumbrian Water

Invoice

02/04/2013

Local Government Boundary Commission

Electoral Review Recommendations

10/04/2013

Autela Payroll Services

Brochure

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